Is Your Business Optimizing Its Cloud Usage?

The majority of today’s business services are cloud-based, but despite the popularity of these programs, many businesses don’t really understand what makes them unique. As such, they also regularly struggle to optimize their use of the tools.

If your business is working with a variety of cloud-based tools, then it’s time to back up a few steps to ensure you’re set up for success.

Is Your Business Optimizing Its Cloud Usage?

Choosing The Right System

One of the major advantages of relying on cloud-based programs to operate your business is that the cloud provides for easy data backup. The first step toward enabling this process, though, is making sure you’ve chosen the right cloud providers for your business. That means making a clear accounting of your needs and capabilities and examining the best-in-industry options based on factors like interoperability and budget.

The better your programs work together, the easier it will be for you to maintain consistent, comprehensive file backups across your organization.

Keep It Flexible

Another key issue to take into consideration when choosing cloud backup tools is how much flexibility you need in order to protect your files. The complexity of contemporary file management is largely due to the diversity of file types that even fairly low-tech companies rely on to execute the full scope of their operations. If your choice of cloud technology can’t accommodate a broad spectrum of file types, including niche file types for industry-specific tools, it’s time to make a change.

Migration Challenges

More than 50% of businesses today rely on cloud backup to manage their businesses, but there are several reasons why the holdouts have avoided moving in this direction – the most important of which is that migrating from all of your files from a legacy platform to a cloud provider can be cumbersome. It’s time-consuming, typically labor-intensive, and typically a low priority.

Still, even though you can continue operating your business without tackling this task, delaying data migration has consequences. In particular, it can drag down productivity by tethering staff to a particular location and limiting operational agility. In other words, it’s not just about factors like cost or modernizing your business, but about maintaining your competitive edge.

Benefits For All Departments

However your business moves to the cloud, the most important thing to know about backing up your files in this way is that it ultimately benefits all departments, ranging from customer service professionals to marketing and HR.

With consistent backups, there are fewer conflicts, projects run more smoothly, IT professionals can spend less time rescuing files that were accidentally lost, and it’s easier to see the big picture. Add to that the cost savings of moving to the cloud for business storage, and it seems like an obvious choice.

Whether your business is already using a range of cloud services or is still migrating from legacy platforms, it’s hard to overstate the importance of cloud-based tools. The biggest difference lies in the adoption gap.

Once you’re on board with the cloud, setting things in order is as simple as connecting the dots between different tools. Everything you need is consolidated in a central location, at hand, and accessible the moment you need it.

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About the Author

Jenna Cyprus
Jenna is a freelance writer and business consultant who covers business, technology, and entrepreneurship. She's lectured for several universities, and worked with over 100 businesses over the course of the last 15 years. She's a mother of two kids, and loves to go camping, hiking, and skiing with her family.